Host: Federal Energy Management Program, Office of Energy Efficiency and Renewable Energy (EERE)

Content: DE-FOA-0000901 AFFECT: This is the second time on this grant in several years and it may cycle in future years IF the result can impact by reducing energy consumption and using renewable energy. RE should be able to cover more of these goals than the CHP projects. CHP and RE Projects for federally owned building that are already in progress and moving well are not eligible. Existing projects that are stalled can apply to the FOA.

Moderator: Courtney Kendall 

Presentors: David Boomsma, PhD, Sr. Energy Analyst (FEMP), Specialist in Clean Energy Projects for Federal Agencies

Brad Gustafson: FEMP EERE, GC,  LEED Accredited

David Boomsma:

Funding: $2.5 – $5 million (not yet funded). Typical project: $500K but allows for various grant size. Guesstimate of 5 large or 10 to 20 smaller grants.  This will be affected by the number of applications. The EERE wants to obligate the funds this year. The funds will not expire after 2013,  so if the Final Deliverable is met late in the 24 month life cycle the funds will not have expired.

AFFECT Grants are eligible through inter agency agreements, up to 24 months life cycle for the project. Only Federal agencies or subagencies (a site of a federal agency) with buildings that are owned by the federal govt are eligible. The 50% cost leveraging from fed or nonfed sources, multiple applications are ok as long as distinct projects. The goal is for CHP or RE. The Dec 10th LOI is for planning purposes only and must contain: Project Title, Location, Lead org, Anticipated Budget, Anticipated Duration, Project Team, Technical Topic and 200 word Abstract.

The PINT (Principle Investigator Number ) does not have to be federal employee, it just needs to be a federally owned site.

The Feb 8th full application must include:

10 page Project Narrative (pdf): Control Number received from LOI, Four Parts: Cover Page, Project Description, Background, and Proposed Workplan (SOW see FOA pp 16-17), Team and Resources (LOC as separate attachment, Mgt Plan, etc)  (see slides for specific subcontent req’s). LOI’s are 1 page from Agency Leaders.

SF-424: Standard form. Use the URL provided

Life Cycle Analysis: Project must adhere to 10 CFR 436, SubpartA. Design/Build projects apply for the project that you want to construct. A Final Deliverable cannot be the Design only.

Leveraging: Total cost of developing the project minus the savings. See Economic Overview (p 60 of FOA). Private sector financing is strongly encouraged (Energy Savings Performance Contract (ESPC) or UEAE financing). This must be appropriated funds or private sector funds, this is not in-kind cost sharing, salaries of federal employees do not apply.

Merit Criteria: Measurement Verification is not formally defined.

Project Impact: Weighted at 20%: conducive to adoption at other federal facilities, impacts the thinking of other federal agencies about RE,  and moving toward achievement of energy related goals; Cost Leveraging: 25%; Technical and Economic Merit : 25%; Project Mgt Plan: 20%.

Large sites vs small sites: The many small federal sites will receive the same consideration, particularly as demonstration sites for expansion and application to larger sites. The small sites can show that a larger vision for a larger program will be highly considered. This is not limited to domestic locations. As long as the site is U.S. federally owned the agency can apply.

NO FUNDING IS RELEASED UNTIL THE FINAL DELIVERABLE IS ACHIEVED

Examples of Final Deliverable: Completion of procurement of a vendor for the project.  Getting a project under contract or assigning a Task Order. Final negotiations will determine the Final Deliverable. Then the awardee (federal agency/subagency) can spend the funds. An award can be terminated if no an agency cannot meet it’s milestones and no Final Deliverable is achieved. The 24 month Life cycle of the project begins after negotiations when the award is disbursed. Making the selection of a contractor to do the project does not have to be decided until the Final Deliverable contract. So, RFP’s for contractors will be posted further on down the line. The agencies do not have to have a contractor to receive funds. Committing to a contractor is a final step.

Schedules: Should be challenging and achievable

Project Impact: Experience gained through the project must lend itself to adoption by other federal sites, lesson learned.

Q&A:

A project with multiple locations requires separate applications. If multiple projects at one site requires a single application.

Leveraging more than 50% will receive a higher score. 50% leveraging is the minimum. Cost leveraging is 50% of the total cost of the project, not just development of the project.

EERE will not assist agencies with the application. But will help agencies to define milestones in the negotiation phase for the Final Deliverable.

Resources:

  1. Presentation files will be available after the presentation (Webinar ID: 305-696-254). Posted on FEMP webpage
  2. Questions can be emailed to AFFECT@go.doe.gov at anytime.
  3. Problems with EERE Exchange: EERE-ExchangeSupport@hq.doe.gov
  4. Please contact Courtney Kendall with questions regarding Tuesday’s webinar at Courtney.Kendall@nrel.gov or by calling 303-275-3718.
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